Worksafe

Geoff Cooke

Geelong Community for Good Life

Gordon Alderson

Sue McLean

Joe Cicero

Geelong Community Forum

Sue Kelly-Turner

Geelong Environment Council

David Henshaw

Geelong Grammar School

Jon Apted (Director of Planning)

Multiple Chemical Sensitivity Group

John Wilson

Northern Community Consultative Group

Bill Aitken

Green Party

Catherine Jones

Terminals Pty Ltd

Carlo Fasolino (State Manager)

Gary O'Sullivan (Operations Manager, Corio)

Geoff Millard (HSE Manager)

Community Representative

Peter Linaker

CFA Geelong

Barry Foss

Ian Beswick

EPA

Daniel Calderwood

Alexander Jovcic (Manager)

Community Representative

Ralph Taylor

Friends of Point Lilias and Corio Bay

Col Edwards

City of Greater Geelong

Steve Sodemaco (Co-ordinator Health)

Terminals Pty Ltd

George Horman (Managing Director)

North Shore Residents Group

Margrette Lewis

Northern Community Consultative Group

Paul Dakin

Item 1

Welcome by Chair

Robin

Welcomed committee.

Item 2

Apologies, confirmation of Draft Agenda

Robin

Ascertained the committees' feeling on an early finish time for the meeting of 8.30pm, all agreed. Raised the idea that there would be no discussion of issues pertaining to the VCAT hearing as the decision at VCAT was yet to be reached. Asked the committee to focus on the long-term health and safety of Geelong and not on personal issues. It was agreed VCAT issues would not be discussed at this meeting.

Apologies were received from Col Edwards, Ralph Taylor, Margrette Lewis, Steve Sodamaco, Paul Dakin and George Horman.

Alex

Informed the committee that Dirk Dukker had resigned from the EPA and introduced Daniel Calderwood who had taken over from Dirk.

Item 3

Committee Terms of Reference

Robin

Postponed this item due to the illness of a member working on revised drafts.

ITEM 4

Housekeeping [^] Website and Media Release

Robin

Asked if committee members had viewed the Coode Island CCC website and what feelings they had about it with regards to a website being established for the Terminals GCCC.

Sue Mc

Commented that she thought it was an excellent idea. She said the Coode Island website put out information that covered a divergence of views from both the community and business. She noted that she read in the past minutes on the website that the Coode Island CCC had discussed butadiene in 2004 and that the information there was useful.

Jon

Said he was impressed and found the website informative.

Robin

Stated he felt the committee were moving in favour and seemed to think the website was a good idea. He proposed to discuss it further at the next meeting with the Terms of Reference.

With respect to the Media Release, Robin explained that the CICCC wanted a voice to say what the community, company, agencies, Council etc were saying. He said that the Chair would nominate 3 or 4 matters that had been discussed at the meeting to be put into the Media Release, check back with the key players and then release it to a range of media and on the website.

Sue Mc

Said she had gone back and read the minutes and press releases on the CICC website and that they seemed to be a fair reflection of both sides and pretty accurate.

Peter

Noted that the person who controlled the Media Release had a lot of power in their hands and that a balance of fairness was essential.

Robin

Stated that the approach had been to discuss it with the committee and get an agreement. He said the Media Release gives a generally accepted base of what happened at the meeting.

Bill

Asked how parameters are set to make it fair and just.

Carlo

Stated it was simply a factual report of what happened at meetings.

Bill

Stated there are a lot of players; government agencies, organizations [^] he asked how it is determined what is released.

Robin

Encouraged Bill to look at the file of Media Releases. Robin said the Media Release was shown to committee members prior to the actual release and it was up to reps and agencies to respond to a draft release within 48 hours. If they did not respond, it was then released.

Sue K-T

Played the devil's advocate and asked what the purpose of a Media Release was.

Robin

Stated it was a record of the meeting and was to go onto the website for people to look at the key issues that were raised.

Peter

Stated it made public the activities of the Consultative Committee.

John

Stated that he had noted from the VCAT hearings that there is a lack of information going out to the community. He said the general public don't know when meetings are and that perhaps the Media Release could notify them of this. He also stated that a lot of people don't have computer access.

Robin

Stated that the value of the Media Release is not that items are picked up by newspapers but that it is available to the wider community. He said it is hard to get into the papers.

John

Stressed that there is a need to make more information available to the public.

Catherine

Asked if Terminals advertise meetings.

Carlo

Stated at the beginning they did but not now.

Catherine

Suggested Terminals put an add in the paper and also in the website. She said it was not the City of Greater Geelong's responsibility to advertise the meetings.

Robin

Suggested that if the website was established Terminals could advertise.

Catherine

Stated it can take a long time to become known.

Robin

Noted that the committee had now had a preliminary discussion about Media Releases and the website. He suggested committee members look over a Media Release so that an informed decision could be made at the next meeting.

ITEM 5

QEST Presentation

Carlo

Stated copies of the QEST report had been brought to this meeting. Copies of the 26 page report titled "Quantitative Risk Assessment for the Addition of Butadiene Facilities at the Geelong Terminal Site" and dated September 2005 were distributed.

Sue Mc

Stated that the detail design phase had been gone through and asked if the Haz Op would deal with issues raised. She stated that the QRA expert acknowledged that knock on effect was not included in the QRA. Sue questioned whether the QRA was as extensive as it needed to be, given the Terminals expert said it did not take into account the knock-on effect.

Carlo

Said the QRA looks at all scenarios and probabilities as well as consequences.

Peter

Said some members of the committee had spent a fortnight on these issues (at the VCAT hearing) and suggested Carlo not give an answer.

Geoff Millard

Said the next stage in Terminals process of detailed design was the Hazard Identification study, which was at a more detailed level than the QRA. He suggested it might be useful down the track to give a presentation to the committee on what goes on in the Hazard Identification process.

Joe

Asked how that would help the community living next door (to Terminals). He said Valero owned Terminals and had proposed an inferior installation that was unacceptable.

John

Said if Terminals wanted to involve the community they needed to be invited to join the discussion.

Robin

Robin asked how the committee could move forward without going over what VCAT had been doing.

Alex

Suggested the committee not discuss what was before VCAT as a decision was still outstanding. He said the EPA had talked to the community and had organised the 20B conference. He suggested the committee move on.

Robin

Also suggested moving on and addressing the outcome of the VCAT decision once made.

Carlo

Stated he had handed out the QEST report and suggested if people had questions they could raise them at the next meeting.

ACTION

Feedback from the QEST report be raised at the next meeting.

Joe

Suggested regarding Terminals' existing operations, that Terminals give a presentation on VCM operations.

Carlo

Stated a presentation would take a long time and suggested a site visit.

Joe

Said he wanted to see documentation and evidence.

Geoff Cooke

Mentioned the Terminals Hazard Register, which identifies events/major incidents and the causes, and controls that prevent these. He suggested Joe look at Terminals procedures prior to a site visit, as then there would be some controls he could see and some that were admin. procedures. He suggested that Terminals provide a summary of some of the potential major hazards/incidents and then the community reps could select which hazards they were interested in and then go and look at these.

ACTION

Terminals present a summary of Potential Major Hazards/Incidents to be tabled at the next meeting. On receipt of these, the committee members nominate hazards and controls they would like to see on a site visit.

John

Raised the issue that Point Lilias and Point Wilson Piers were closed due to concrete cancer. He asked who would check Refinery Pier as it was about the same age. He asked which group checks and monitors safety.

Robin

Suggested raising this issue under another item of business. (not done, due to time-pressure)

ACTION

Terminals to respond on the soundness of Refinery Pier, and whether there are any signs of concrete cancer.

ITEM 6

Confirmation of Draft Minutes from the 8 August 2005 TGCCC Meeting

John

Stated that a request from Col to see the Toll land titles was not reflected in the minutes.

Robin

Said Land Holdings was mentioned and that this pertained to lease/Title/ownership. He asked for any further amendments. None were forthcoming so he thanked Katie for her magnificent accuracy with minute taking and adopted the Draft Minutes.

ITEM 7

Business Arising from Minutes.

Robin and Committee

Reviewed the Action Summary List as follows:

2/4 CFA presenting tonight [^] item deleted

3/6 QEST Report handed out by Carlo and questions to be asked at next meeting. See later Action Item - item deleted

5/3 Re copy of wording from Council meeting when Terminals GCCC was discussed: Carlo stated the minutes don't go back that far. The importance of this item was questioned and the item was then deleted.

5/5 Item ticked off as covered at this meeting

5/6 Put forward to Item 8 on the Agenda

5/7 To be finalised at the next meeting

6/1 Done by Robin - deleted

6/2 Provided at this meeting new Action item arising

ACTION

Robin to clarify maps with Toll re what land Toll owns, before the next meeting.

6/3 Barry yet to provide information [^] new action item arising

ACTION

Robin to follow up with Barry Seaton the Australian data to complement the information provided on Dow's international profile. To follow up if Barry could provide presentation notes.

6/4 Done [^] deleted

6/5 Paul ill

6/6 Council happy to provide notes, have now provided notes and timetable of future meetings. The next meeting will be in Council Offices on September 19 from 4.30pm-6.30pm. Jon Apted mentioned that the committee will wind up in January[^] item deleted

ACTION

Katie to keep a file of the COGG SLUP Committee minutes and attachments which will be brought to each Terminals Meeting for the Committee's perusal

6/7 Geoff responded by email [^] item deleted

6/8 Shell contacted but unable to attend, information provided in writing [^] item deleted

6/10 Carried over to future meeting

ITEM

Major Tasks of the Committee

Sue K-T

Suggested the major task was to keep Terminals honest.

Sue Mc

Said the Environment Improvement Plan was a major task of the committee, also hazards and emergency procedures.

John

Asked what Geoff Cooke's response was to Shell's impact on Terminals.

Geoff

Stated all incidents in 2004 had been minor under Worksafe's categorisation.

Robin

Stated that what Shell had advised in writing was in context with what Geoff was saying.

Bill

Asked Geoff how he could say a gas release was not a hazard when it could drift over the fenceline.

Geoff

Said he was asked if an incident that happened in 2004 could have posed a threat to Terminals in that context. He said nothing in 2004 could have escalated. He said it would be different if he had been asked if it was possible for a toxic event at Shell to have an effect on Terminals.

Robin

Stated the concern was a knock-on effect.

Geoff

In response to questions from the community which ranged from a specific
incident at Shell in 2004 to include potential incidents involving
flammable or toxic releases at the Shell Refinery, Mr Cooke explained that
he is aware that Shell has assessed such events and none of the events are
assessed to have the potential to cause a direct knock on, or escalation,
effect at the Terminals facility.

In summary, the Major tasks of the Committee identified to date are:

Environment Improvement Plan
Hazards
Emergency Procedures
Emergency Communication
Communication with the broader community

Item 9

CFA Presentation

Barry

Said he did not have long enough to present on Case Scenarios with all agencies but gave a general presentation. Barry provided committee members with presentation notes.

Robin

Suggested re Item 8, that Emergency Communication (to the community) be added to the Major Tasks of the Committee.

John

Suggested adding a different colour to traffic lights to warn of an emergency.

Catherine

Asked how volunteers are covered and how toxic foam is.

Barry

Said the CFA covers and compensates volunteers and that they have now been picked up and covered by work cover.

He said A class foam is used in wildfire scenarios. It is not used near organic farming or watercourses. He stated they are trying to improve the product. B class foam is used on flammable materials but fire-fighters have to be mindful where they use it.

Bill

Asked what power the CFA have to get firewalls at Terminals.

Barry

Said the CFA was a referral agency under the Safety Case.

Robin

Thanked Barry saying it was one of the best presentations he had seen.

ACTION

Barry to give Robin Community Information Warning Systems information.

Sue Mc

Raised the 16 August letter from Terminals re planning for MEG that stated there had been no incident on site or enroute. She noted there had been a minor spill on the loading gantry. Sue stated this was a contradiction of information as the incident had been detailed prior to 16 August.

ACTION

George to provide an explanation and formal response at the next meeting on the contradiction of incident information in the 16 August letter, and a definition of [OE]incident'.

Carlo

Stated that Terminals report everything.

Sue

Asked for a definition of an incident.

Joe

Asked regarding the Terminals Reports, could the committee be provided with information on incidents?

Sue Mc

Stated she was dissatisfied that the EIP had not been discussed.

Robin

Stated the EIP would be on the next agenda.

Robin

Declared the meeting closed at 8.55pm. The next meeting will be held on Monday 10 October in the meeting room at the Corio Library, Cox Road Norlane.