Geelong Community for Good Life

Sue McLean

Joe Cicero

Geelong Community Forum

Sue Kelly-Turner

Worksafe

Geoff Cooke

Multiple Chemical Sensitivity Group

John Wilson

Terminals Pty Ltd

George Horman (Managing Director)

Geoff Millard (HSE Manager)

Carlo Fasolino (State Manager)

Gary O'Sullivan

Community Representative

Peter Linaker

AWN(Air Water Noise) Consultants

Frank Fleer (Managing Director)

Community Representative

Ralph Taylor

Community Representative

Greg Postuma

Geelong Grammar School

Jon Apted (Director of Planning)

Northern Community Consultative Group

Paul Dakin

Bill Aitken

CFA Geelong

Ian Beswick

Terminals Pty Ltd

Jeff Hibbert

EPA

Anne Marie McCarthy

Chemtrans

Pat Hornbuckle

Green Party

Catherine Jones

City of Greater Geelong

Steve Sodamaco

Special Monitors of Geelong

Franceska Dezalak

Geelong Community for Good Life

Gordon Alderson

Item 1

Welcome by Chair

Robin

Welcomed committee to the meeting and introduced Frank Fleer from AWN Consultants to present Item 12-Terminals briefing on the bitumen proposal. Introduced Greg Postuma, a local resident attending his second meeting.

Item 2

Apologies, confirmation of Draft Agenda

Apologies were received from the EPA, Pat Hornbuckle of Chemtrans (-due to personal issues has been unable to present), Jeff Hibbert, Ian Beswick, Franceska Dezalak, Catherine Jones, Steve Sodamaco and Gordon Alderson.

ACTION

Gary O'Sullivan to contact Chemtrans for an alternative speaker.

The Draft Agenda was altered so that Item 12 was brought forward to Item 5 and then Agenda was accepted.

ITEM 3

Confirmation of Draft Minutes

No objections were raised and the minutes from the meeting of 20 March 2006 were adopted.

ITEM 4

Draft EIP (Terminals' outline to be expanded: comment by EPA, Committee)

Carlo

Presented on an overhead as well as hardcopy, Terminals updated EIP including Improvement Description and Summary of Targets 2006-2009.

Bill

Expressed concern about the ten-year inspection period of tanks querying whether the period should be shorter.

Geoff C

Stated the ten-year inspection was a statutory period.

Gary

Stated that the tanks were staggered for inspections i.e. all tanks were not inspected at once.

Bill

Stated he was looking for that information in the EIP so dates of inspections could be found.

George

Stated that information was found in Terminals' Safety Case. He stated that different substances stored by Terminals would have different time frames and cause different corrosion.

Carlo

Stated the EIP was about long-term environmental improvements and was not a schedule of maintenance.

George

Said a product enquiry was conducted for each product stored to determine tank inspection times. He said the floor plates of tanks are now scanned to check the thickness of plates etc.

Carlo

Said spheres sit on legs so the underneath can be inspected.

John

Stated concern regarding the storage of butadiene saying that flexing can cause minute cracking. He said more regular testing would be necessary in the beginning so that the tank could be monitored until it's credentials had been established. Ground movement would also need to be monitored. He also stated that the community would need to see the engineering details to confirm for themselves that all aspects had been covered.

George

Stated the first butadiene sphere would not go beyond ten years without being tested.

John

Said initially with a new structure, closer monitoring in the short term would be the initial steps required.

ACTION

Terminals to review the ten-year inspection period for the first butadiene sphere.

Sue Mc

Queried the target for Greenhouse Emissions listed and the statement that motors on tanks would be replaced on an opportunity basis while assessing cost and practicality. She asked if a motor broke down would it be replaced. She asked for that point to be expanded on and made clearer.

Jon

Queried the Improvement Description for the VCM sphere internal inspection and maintenance and the statement that the amount of emissions to atmosphere can possibly be decreased by 50%. He asked weren't emissions meant to be zero?

Carlo

Replied there would be small parts per billion but said the less times a sphere was opened for inspection, the less emissions there would be.

Sue Mc

Stated the EPA required planned reductions in greenhouse gas emissions for the whole site.

Frank

Agreed those things should be in the EIP.

Sue Mc

Stated the VCM monitoring program was missing from the EIP.

Carlo

Stated that monitoring is not an environmental improvement.

Sue Mc

Stated it was a requirement of the Works Approval conditions that monitoring of butadiene emissions be reported back to the TGCCC within one month.

Robin

Read from the bottom dot point of the March minutes that requested that improvement and compliance be separately addressed in the EIP.

Carlo

Stated Terminals have an Environment Management Plan (EMP) that shows compliances. He also stressed that the EIP document being discussed was not finished yet.

George

Offered to make the EMP available to the committee and suggested putting the compliance issues as a table at the back of the EIP.

Sue Mc

Again stated the requirement of the Works Approval conditions, that Terminals report the results of monitoring butadiene emissions back to the TGCCC in one month.

ACTION

Terminals to up-date the draft EIP to include:

Expand 3.1.6 to include a Greenhouse Gas reduction plan

Include full requirements for Butadiene (3.1.9?) --including VCAT requirements

Add numbers to Summary to cross reference with text

Add an appendix detailing monitoring requirements

ACTION

The committee to read right through the EIP draft with a view to discussing it again at the next meeting.

Robin

Suggested a site visit prior to the next meeting so that Carlo, Gary and George can point out things of importance.

ACTION

TGCCC members meet at 4.30pm at the Terminals Geelong site prior to the May meeting for a site visit.

ITEM 12

Terminals briefing on bitumen proposal.

Frank Fleer

Presented from overheads, an overview of the Terminals Bitumen Storage Works Approval Application. (Text attached to the minutes)

John

Stated there may be variations of the swirling effect/building downwash because of Shell bulk. He said bulk could affect where wind flows would be and therefore dispersals.

Sue Mc

Said there was evidence that the Ausplume model did not predict the levels fifty percent of the time. She said local terrain is becoming a big issue in the modelling.

Frank

Said the Ausplume model over-predicts and that in complex terrain it is not a good model. It doesn't follow meandering paths, that's why it over-predicts.

Sue Mc

Stated wind swirls and eddies from Corio Bay had not been taken into account.

Robin

Asked Frank if he was tied to the EPA model or if he could use a better one.

Frank

Said in complex terrain he could put forward to the EPA that another model be used and get approval from the EPA but in this situation the Ausplume model was the best one to use.

Bill

Asked what temperature the bitumen would be delivered to Terminals at.

George

Said it would be 150 degrees in a liquid form.

Peter

Asked if the ship would be free from emissions at unloading.

George

Said the ship would be inhaling not exhaling.

Peter

Asked if the cumulative effects had been considered.

Frank

Stated that background concentrations had been taken into account.

Sue KT

Asked when the application would be lodged.

Frank

Said the application was just starting to be prepared and would be lodged in two to three weeks.

Robin

Asked how odours would be monitored.

Frank

Said published data on hydrogen sulphide (H₂S) and volatile organic compounds (VOC's) would be taken into account.

ITEM 5

Business Arising from Minutes

The committee went through each of the Action items from the summary:

9/4 CFA to bring Chemical Biological Radiological detection equipment used for hazardous chemical spills to a future meeting to show the committee. (Deferred pending further advice from Ian.)

10/6 Geoff Millard to present at this meeting - in the event this was deferred to May.

11/2 Geoff Millard on QEST information - to be discussed - in the event this was deferred to May.

11/4 Guide to Incident notification provided.

11/5 Verification of changes of HAZOP dates - to be advised.

ACTION

Robin to email Jeff Hibbert for dates of HAZOPS.

Joe

Suggested community reps make their interest known to Terminals.

11/10 Gary spoke to Karen and she requested the original logo design be done by Clifton (consultants)

ACTION

Gary to liaise with Karen Sherlock to get her to liaise with a selected school and submit a range of their designs to Terminals.

12/1 Handed out at the meeting (George to email a copy to Robin and Katie)

12/2 Draft EIP to be discussed again at the next meeting

12/3 Robin to scan and distribute Shell's emergency response information.

12/4 Defer to May meeting

12/5 Defer to May meeting

12/6 Draft agenda completed for June meeting.

George

Said Rod Boyd from Stereo 974 would be happy to present at the June meeting about radio response in the Footscray area.

Sue Mc

Suggested inviting three people from local radios.

Robin

Said Terminals still had to hire the venue and place ads in newspapers.

ACTION

Robin to discuss arrangements (venue, invitations) for forum with George prior to May meeting (include with 12/7)

12/7 May meeting.

12/8, 12/9, 12/10,12/11 all done and 12/12 no longer applicable.

Sue Mc

Was not satisfied with George's findings and stated Qenos may have had other customers than Dow and BASF.

Robin

Said he would contact Maureen Short from Qenos to discuss.

12/13 Deferred to May meeting, as there was little information as yet.

12/14 Gary to contact Chemtrans re new presenter - a new action item.

ITEM 6

Report from Terminals

Gary

Presented the truck movement reports from 28/2/06 and 5/4/06. He then presented the Terminals Operations Report for March 2006.

WorkCover Report