Geelong Community for Good Life

Joe Cicero

Geelong Community Forum

Sue Kelly-Turner

Terminals Pty Ltd

Gary O'Sullivan

Carlo Fasolino (State Manager)

Community Representative

Peter Linaker

CFA Geelong

Ian Beswick

Geoff Brown

Community Representative

Greg Postuma

Northern Community Consultative Group

Bill Aitken

EPA

Jim Clements

Green Party

Catherine Jones

Chemtrans

Dick Laidlaw

Neil Austin

Geelong Grammar School

Jon Apted

Terminals Pty Ltd

George Horman (Managing Director)

Geoff Millard

Jeff Hibbert

Community Representative

Ralph Taylor

Geelong Community for Good Life

Sue McLean

Northern Community Consultative Group

Paul Dakin

Carlo

Informed the committee that Gordon Alderson (Acting Chair) had left a message to say he would be unable to attend this or any further TGCCC meetings for the remainder of this year due to other commitments. Carlo asked if there were any other community representatives who would like to nominate to Chair the meeting. No community reps were forthcoming. Carlo stated he would be happy to Chair the meeting it there were no objections from any committee members. No members objected so Carlo accepted the position of Acting Chair.

ITEM 1

Welcome by Chair

Carlo

Welcomed committee to the meeting.

ITEM 2

Apologies, confirmation of Draft Agenda

Apologies were received from Sue McLean, Gordon Alderson, George Horman, Geoff Millard, Steve Sodamaco, Ralph Taylor, and Paul Dakin. Carlo introduced Jim Clements from the EPA.

Jim

Stated he had worked for the EPA for the past ten years and would assist the new Manager Colin McIntosh at the Geelong office. He said he had been involved in Industry issues in the past. He said he would be taking over from Anne-Marie McCarthy until new staff had been employed. Jim said he knew Robin Saunders as he had been involved with the community group for Coode Island.

Carlo

Introduced Geoff Brown from the CFA and Dick Laidlaw and Neil Austin both from Chemtrans. Sought agreement from the committee to include a presentation from Chemtrans on Transport Routes in the Agenda. The committee agreed to include the presentation at Item 3 after the confirmation of the draft Agenda. Asked if there were any other changes to the draft agenda, no comment so agenda was accepted with the one inclusion.

Katie

Requested clarification of the viability of a meeting on November 6 as the November meeting would otherwise be omitted. It was agreed this was the day before Melbourne Cup day and many would take this as a long weekend. There will be no TGCCC meeting in the month of November.

ITEM 3A

Presentation from Chemtrans

Dick

Stated the majority owner of Chemtrans was Alan Scott from Mt Gambier. He said Chemtrans transports bulk liquid and bulk gas - dangerous and hazardous goods. He said Chemtrans had transported VCM out of Geelong for the last 17 years and in that time there had been no incidents. Chemtrans has the contract to transport 6000 tonnes of Butadiene from Terminals per year and a new tanker was currently being built for this cartage but a VCM road tank would be evacuated and used in the mean time. Dick said as for the VCM, risk assessments had been done on the route and equipment used for loading and unloading. Dick stated he was happy to take questions or come back to another meeting to discuss equipment.

Joe

Asked how many tankers would be used specifically for the cartage of Butadiene.

Dick

Said the tanker being built would be dedicated to Butadiene transport but there were five others used to transport VCM.

Joe

Asked how movements would be provided for butadiene if that one tanker was out of operation for some reason.

Dick

Said a VCM tank would fill in.

Joe

Asked if Chemtrans ensured a tanker was evacuated of VCM for butadiene transport.

Dick

Stated Chemtrans performed this and explained how a tanker is evacuated and made ready by purging with nitrogen (blown down).

Joe

Asked if the coupling arrangements are different for butadiene and VCM.

Gary

Said they were different and the correct coupling would be put on depending on the product being transported.

Peter

Asked if there were flexible couplings.

Gary

Stated there were hoses at the Terminal but not on the truck.

Sue KT

Queried the driver training process.

Dick

Explained the procedure of training their drivers.

Gary

Said that Terminals in conjunction with Chemtrans and Dow are formulating induction and training procedures for the transport of butadiene. He said they were in draft form now but would be similar to VCM procedures.

Bill

Asked if trucks would be transporting interstate.

Dick

Stated only transport within the state.

Peter

Asked if the change over of couplings and valves could be done impromptu in the field.

Dick

Said it could not.

Jon

Asked if a tanker would be on standby for butadiene.

Dick

Said the tanker would be swapped over at Christmas with the new tank. He said a tanker can blown down and changed for a new chemical in one to two days and this was not a problem for customers.

Carlo

Stated Terminals have a VCAT requirement to use Shell Parade as a preferred transport route.

Dick

Said Chemtrans would use this route, it would mirror the VCM route.

Bill

Asked if the washing down of tankers would be done in Melbourne.

Dick

Said it would.

Carlo

Thanked Dick for his presentation and for attending the meeting with Neil.

Dick

Said he would be happy to come to another meeting if required.

ITEM 3B

Confirmation of the Draft Minutes of the meeting on 8 July

Carlo

Asked for confirmation of the draft minutes.

Peter

Stated some detail had been left out of the minutes and recommended changes on pages 2, 4, 6 and 7 which were read out. The committee agreed on the changes and moved to adopt the minutes with the inclusion of these changes.

ITEM 3B

Confirmation of the notes of the Emergency Management Meeting of August 14.

Katie

Explained that the notes would not be released until Bob Barry had a chance to look over and endorse them.

ACTION

Katie to follow up Bob Barry to ensure he has looked over the notes.

ITEM 4

Draft EIP Final Sign off by Committee

Carlo

Distributed the final draft of the Environment Improvement Plan to committee members. Carlo requested the committee read over the final draft, make any comments over the next two weeks with a view to signing off on the EIP at the next meeting.

ACTION

Committee members read over the final draft and make any comments directly to Carlo Fasolino by Monday 25 September with a view to signing off on the EIP at the next meeting.

Carlo

Requested that interested parties make it known to Terminals if they would like to be signatories to the EIP.

ACTION

Committee members inform Carlo Fasolino by Monday 25 September if they would like to be listed as a signatory on the EIP.

Bill

Asked how Item 3.1.5 was a continual improvement.

Carlo

The whole document is a continual improvement not every action as some items are completed and can not be improved any more. Also the EIP has a limited timeframe and new actions will be developed in subsequent EIPs to keep continual improvement going.

Joe

Requested that the tenure of the document stand out more than it does on the draft by making it a larger font.

ACTION

Carlo to increase the font size of the tenure on the draft EIP.

Bill

Queried the wording of the Asbestos section.

Carlo

Pointed out the summary page has the actions and timeframes for completion.

ITEM 5

Business Arising from Minutes.

The committee went through each of the Action items from the summary:

11/2 - Defer until October meeting.

12/4 Defer until October meeting

12/5 Kevin Garde invited to special meeting - Done

12/7 Deferred

13/1 Chemtrans speaker attended this meeting - Done

13/6 Karen Sherlock - Geelong Grammar have shown interest.

15/3 Hazop minutes made available - done

15/4 Open

15/5 Purging of the butadiene sphere report provided - Done

15/6

Carlo

Explained the difficulties of notifying Sue McLean as AWN would make a decision to test two days in advance but make the final decision that morning depending on wind speed.

Sue KT

Asked if the community have indicated who would like to attend the monitoring suggesting they could phone AWN in the morning to see if it would go ahead.

Carlo

Showed an overhead detailing where the monitoring would take place.

Joe

Requested the specifics of the testing stating otherwise it was not worth it. He said he wanted verification to ensure that every procedure was followed as per the requirements of TO14 and TO15. He wanted documentation to prove AWN had followed procedures correctly. Item 15/6 was refreshed.

Jon

Suggested the data state the procedure to show that the requirements of TO14 and TO15 have been met.

Bill

Said the agreement was made at VCAT and Terminals had accepted the requirements.

Carlo

Said it was an agreement to do the testing not to involve the community in the testing.

15/7 Carry over to October Meeting with involvement from AWN.

15/8 Yet to be done

16/1 Done

16/2 It would be of benefit to Terminals to put in several fence line monitors prior to butadiene.

16/3 As per15/6 - Carlo explained difficulties.

16/4 Deferred to October

16/5 Done

16/6 Final draft done - sign off October

16/7 Done - recording not allowed.

16/8 Works Approval details on the EPA website. The exemption has been knocked back.

16/9 Done

16/10 Done - Carlo provided copies to those not on email at this meeting.

ITEM 5A

Confidentiality Agreement for sighting HAZOP report.

ACTION

Carlo to investigate whether the Confidentiality Agreement can be signed once and used for any further information sighted.

ITEM 6

Reports from Terminals, EPA, WorkCover, CFA, CoGG.

Gary

Presented the Terminals Operations Report for the month of August.

Carlo

Also detailed that the week of 27 November had been set aside by VCAT for the hearing re the Bitumen Planning Application and possibly the Works Approval.

Jim

Stated the closing date for public comment on the Works Approval is Thursday 14 September. The Works Approval application is available on the EPA website and the EPA is awaiting the community concerns.

Catherine  

Asked if the EPA had any concerns.

Jim

Stated that the emissions were only small.

Catherine

Asked what if there were five industries with emissions stating that they all add up.

Jim

Said the vapour return system was a good system and what Terminals was doing is best practice. He stated emissions without treating were below SEPPA and with treatment would be so low that it would take 5,000 equivalent industries to cause concern. He said the Accredited Licence proposal was being looked at and that the EIP was the key component. The proposal would not be completed until the EIP was complete. The commissioning approval was underway as the butadiene commissioning is to start in the next few weeks. The EPA will check the conditions of the Works Approval are being completed for butadiene.

It was asked when the EPA received the accredited license proposal.

Jim

Said it was received on August 2.

ACTION

EPA to find out if the 30A Commissioning process was open to members of the community. Committee participation possibility - to attend and ensure everything closed out appropriately.

Joe

Mentioned the recent Public Meeting for the Bitumen Proposal. He said he had a lot of questions that night about the bitumen facility utilising the butadiene infrastructure in general and how that would be detrimental to the butadiene infrastructure. He also wondered how it would impact on what is existing. He also had other issues he wished to discuss that night but said that George had told him to raise those questions at this meeting. Yet there was no time to do this now. Joe was concerned that his issues would not be resolved prior to the closing date for public comment this Thursday.

Carlo

Asked why Joe had not raised this as an agenda item at the beginning of meeting when the agenda was confirmed if the timing was so critical.

Joe

Said did not have his notes with him anyway so could not ask appropriate questions now.

Carlo

Tried to answers some of Joe's queries in relation to sharing the combustor and finally offered to answer any questions Joe put to him in writing by Wednesday.

ACTION

Joe to put questions regarding the Bitumen Project in writing to Carlo to be answered before Wednesday 13 September.

Geoff Brown

Gave the CFA report stating that Terminals had decided to use the twin alarm operation system to eliminate the many false alarms. Terminals report false alarms and have had over six in the last eighteen months and the causes of these were the fail safe design of the gas detectors.

Gary

Explained that one alarm would shut the site down but two alarms would call out the CFA automatically.

Joe

Asked if the safety case would be updated.

Gary

Stated there would be a manual call to the CFA if there was a gas leak and any delay from a manual call would only be 1-2 minutes.

Geoff

Said the Terminals Emergency Management Plan was currently being updated and this would be ongoing to keep it up to speed and meet requirements.

ITEM 8

Housekeeping - Website

Katie

Said she had not received any changes to the proposed membership details to be posted on the website so these details would be posted prior to the next meeting. Katie read out the website address as http://www.tgccc.org and suggested all members check it out as it was worth a look.

ITEM 9

Emergency Communication - list of questions, discussion, letter of appreciation to the CFA.

The committee recommended a letter of appreciation be sent to the CFA for their work in the Emergency Communication Meeting.

ACTION

Katie to draft a letter to the CFA thanking them for their work in organising and facilitating the special Emergency Communications Meeting that took place on Monday 14 August.

Carlo

Said the questions derived from the meeting had been distributed to the committee and were to be discussed. This was deferred to the next meeting as Carlo handed out an email from George Horman stating his disappointment that no one had queried the issue of community communication which he felt was the whole point of the exercise. He asked the community reps to take time to consider the email which would then be discussed at the next meeting.

ACTION

The community reps to consider the email from George Horman regarding the questions from the Emergency Communication Procedures meeting which would then be discussed at the next meeting.

Carlo

Deferred Item 9 to the next meeting. Declared the meeting closed at 8.45pm.

The next meeting will take place on Monday 9 October in the Meeting Room of Corio Library, Cox Road, Norlane at 6.00 for 6.30pm.