TGCCC Adopted Minutes 11 February 2008

Terminals TGCCC

(Terminals Geelong Community Consultative Committee)

Adopted Minutes of the Meeting

Held in the Meeting Room, Corio Library, Norlane

Monday 11^th February 2008

Present:

Robin Saunders, Chair

Charmaine Granger, Minute Taker

Geelong Community Forum	Suz Kelly-Turner
Community Representative	Ralph Taylor Bill Aitken Peter Linaker Greg Postuma
Friends of Port Lillias and Corio Bay	Pam Edwards
CFA	Ian Beswicke Bob Smith
Geelong Grammar	Jon Apted
City of Greater Geelong	Lyndon Ray
Terminals Pty Ltd	George Horman Gary O'Sullivan Carlo Fasolino
EPA	Claire Marsh

Apologies:

Community Representative	Catherine Jones
Geelong Community for Good Life	Sue McLean
EPA	Neil McKenzie

ITEM 1	Welcome by Chair
Robin	Welcome to Claire Marsh representing the EPA and Charmaine Granger the minute taker. Welcome all members to the first meeting for 2008.
ITEM 2	Apologies, confirmation of Draft Agenda
	Apologies were received from Neil McKenzie, Sue McLean, Catherine Jones
Robin	Asked for confirmation of the Draft Agenda.
ITEM 3	Confirmation on the Draft Minutes of the meeting 3 December 2007 Adopted as true records of the meeting without change.
ITEM 4	Business arising from Minutes
Action Item 25/3	Hazard range - VCAT vs Safety Case values Deferred until next meeting.
Robin	At previous meeting the item was deferred until tonight, however was Robin unable to contact Geoff Cooke as he is on holiday until sometime in March.
Action Item 27/3	EPA endorsement of 2206-2008 EIP
Claire	EIP requires signatures; EPA is not one which has signed off. Timeline 2006-2008. We are now in the middle. Options - currently no one in EPA is up to speed with it. Needs to be read through and signed off or can it be adapted to the next EIP?
Bill	Would still like to understand the current one.
Robin	Are Terminals still working towards it?
Carlo	Stated, yes some things have been done.
George	Stated that a lot of effort and discussion had gone in to the preparation of this EIP and would like to see it signed. Then think about the next one.
Suz	Where does it go to get signed, what is the process, why has is taken so long?
Claire	Stated that the EIP would be allocated to an officer like Neil, who would be assigned this duty. It would be signed off by the manager.
Jon	Believes as a committee, we should write a letter of annoyance, that this job has not been done.
George	EPA were very dogmatic as to what was to be included etc. Would be good to get this one signed off and then start off with the next one.
Claire	Appreciates annoyance. Claire is new, but would like to move forward.
Jon	Agrees with George, would like to see signed off.
Claire	Stated that she will inform Gavin of the feelings of the Committee; that everyone would like to see this EIP signed off.
Suz	It was actually the EPA that pushed for the EIP, so feels it would be good for the EPA to be seen to be doing right thing.
Ralph	Stated that he would be happy to see us write to the EPA. He presumes Terminals would like to see the EIP signed off as well. This will then give the framework for next one. Some sort of progress report from Terminals would be good.
Robin	Stated that at Coode Island the second EIP improvement action plan tracks the implementation of the EIP and the progress Terminals is making. Terminals could document an Improvement Action Report and start tracking its progress. Does Terminals see this as appropriate?
Carlo	Stated that they have been chasing EPA for 2 years to sign off the EIP. Will start a new EIP next year. Would be happy to do an action report on the current EIP.
Action	Carlo will bring forward in April the first draft of an Improvement Action Report.
Peter	There is a common interest for Terminals, Community Groups and the EPA to have this done.
Bill	Stated in his opinion there is frustration on both sides. This will continue unless we set up mechanism ready for next time. Let's not make the same mistakes again.
Robin	Stated there have been improvements at the Terminals facility, which is what the community wanted. Robin can see need to make the community aware of what has been done from the EIP, and what remains to be done.. We need this EIP signed off, to move on and see what progress Terminals are making.
Bill	State that there were problems. EPA never told Terminals to put some of those recommendations in the EIP.
George	Stated that the license has changed a little. Changes will be made for next EIP.
Bill	How do you improve a plan that is stagnant?
George	Health and safety issues come under WorkSafe.
Robin	Advised that the same discussion took place at Coode Island and the EIP which is EPA focused on EPA issues. Safety things come under a different process, however must not be lost sight of.
Bill	Stated that loss of electrical power in the area creates chaos.
Ralph	Stated that the process has now been narrowed to getting the EIP signed. Heard Claire to say she would take it back to the EPA to see if we can get it signed. Would like to give Claire that opportunity to get back to Robin. Write a letter as Jon suggested, but hold off for a week to see what Claire comes back with.
Jon	Stated that he believes that if we don't send a letter its saying we are happy with the process.
Suz	Stated that we need to understanding the Licence. An EIP is an agreement between the community and the company. Would be happy to give EPA a week, and then send a letter.
Claire	Stated that she can feel the frustration from the group.
Action	Robin will draft a letter to the EPA to express feelings. May take a week of so.
Action Item 27/5	Meeting dates for 2008 Done.
Action Item 27/6	Nitrogen build up in sphere Done.
Action Item 28/1	Facilitator and ToR for Emergency Communication Deferred until March Meeting. See item 5 below.
Peter	Enquired if CFA have provided an estimate of cost?
Action Item 28/2	Included in 28/1 above Done
Action Item 28/3	Injury classification headings Done
Action Item 28/4	Tyco event
George	TyCo Clip-lock propriety system caused some industrial relation problems which have been resolved.
Action Item 28/5	Progress on CoGG Port Plan
Lyndon	Advised he will go back and see where the Port plan is at and will advise Robin for the minutes.
Lyndon	Email received 12th February advising that a number of changes relating to the chemical precinct and precinct boundaries closer to that of the draft PLUS. An adopted Structure Plan can be found on Councils web site and the process of preparing a planning scheme amendment to introduce the directions of the Structure Plan into the Planning Scheme will commence in the first half of 2008.
Action Item 29/1	Robin to ask Geoff Cooke to attend February meeting.
Robin	Advised that when he finally attempted to make contact, Geoff was on holidays until 17 March. Robin will follow up when Geoff returns..
Action Item 29/2	EPA attendance Item to be deleted.
Robin	Advised that after several calls to the EPA he was advised someone different was coming along tonight. No further action taken. Item to be deleted.
Action Item 29/3	Continued monitoring of combustor and reporting in monthly report. Peter -monitoring performance what volumes of contaminates will be taken
George	Referred to reporting in this months report
Action Item 29/4	Corrections to web site Done
Robin	Corrections to web site completed.
Action Item 29/5	Injury report headings Done.
Gary	Advised heading have been amended to Minor Injuries and Lost Time Injuries which are the more serious/major injuries.
Action Item 29/6	Tyco event Done (see 28/4).
Action Item 29/7	Water minimisation strategies Item 8 tonight. Done.
ITEM 5	Emergency Communication
George	Stated that he did not have a name to put forward or terms of reference. To be followed up next meeting.
ITEM 6	Reports from Terminals, EPA, Work Cover, CFA, City of Greater Geelong
COG	Nil
Terminals - Gary	Monthly Operations Report November/December 2007 distributed. As tabled.
ACTION	Sue Chatterton to email or post Monthly Operations Report to all members.
Ralph	Queried incident 4, is this included on lost time?
Gary	Stated that is wasn't, as it was a contractor.
George	Stated that safety is the responsibility of contractor.
Peter	Enquired as to how much Butadiene was put through the combustor.
Carlo	State that this was part of the report to the EPA, which is reported once a year. Very hard to measure - the combustor is very efficient. What goes in differs. The limit of 0.11 mg/Nm3 is at ground level, monitoring shows much less than 0.11 being put out. The measurements at ground level are in fact less than 0.003 mg/Nm3 the limit of detection.
Ralph	Stated that he felt it unfair to expect Terminals to provide input figures that it was unrealistic request and he would rather see terminals put more time into what comes out of the combustor.
Peter	Stated that this was not reasonable.
Ralph	Stated that he feels this would be a useless piece of information.
Pam	Stated that the Nation Pollution Index showed 31,000 kg per year is emitted (figure obtained from Google), and enquired as to what sort of percentage does Terminals contribute to that figure.
George	Replied that motor vehicles (and smoking) are the main source of butadiene. Terminals limit is 124 kg per year (o.4% of the NPI) and monitoring shows that Terminals is emitting less than the allowable figure.
Ralph	Enquired as to the Heptane incident and would like to know if the system would shut down if overfill occurred?
Gary	Stated yes, there are safety backup measures in place and the tankers are not Terminal property.
Peter	Informed the committee that for their information he was in a technical control program situation when backup memories failed and know what happens when safety system fail. Therefore a large back up memory is very good.
EPA-Claire	Nil report.
Robin	Asked how EPA in Geelong was settling in?
Claire	Stated there was some new staff, including a new Manager, and a staff member returning from leave. There is approximately 11 staff. Neil is based in Geelong.
Robin	Wished the EPA well on behalf of the committee.
CFA	Nil
ITEM 7	Health impacts of chemicals (Sue Mclean) - Deferred until March meeting.
ITEM 8	Terminals to present strategies used to minimise water consumption and to lower energy levels
Gary	Report distributed - as tabled.
ACTION	Sue to email/mail Water Saving Initiatives Report
Peter	Enquired as to if the water is recycled?
Gary	Stated that there is no storage available for recycling at this stage.
Peter	Thanked Terminals for their report.
Robin	Enquired as to what is being done to save energy?
Carlo	Stated that not a lot can be done, as there is already minimal use and most of that was for security purposes.
Robin	Thanked Gary for the report and suggested that an overall summary of usage and annual figures would have been interesting.
Ralph	Terminals - domestically we all have restriction on water consumption.
Gary	This test is a statutory requirement, no other means
Ralph	Will Barwon Water put restrictions on Terminals in the future?
Gary	Not at this stage.
Ralph	Inquired as whether Terminals are involved in the Shell recycling project?
ACTION	Gary to investigate with Barwon Water for opportunities for Terminals in the $65million water treatment plant.
ITEM 9	Other Business - none
ITEM 10	Date and draft agenda for next meeting: 3rd March2008
ACTION	Robin to draft Media release for web site.
Robin	Declared meeting closed at 8:25pm
	The next meeting will take place on Monday 3rd March 2008 in the Meeting Room of Corio Library, Cox Road, Norlane at 6.00 for 6.30pm

The note from the Chair on the next page is not a formal part of the draft minutes, as it relates advice received on 12 February by email. It is included so that the detail of the responses is available through the minutes of the TGCCC.

Note from Chair

On 12 February 2008, after the meeting, an email was received from Clare Marsh (Community relations, EPA), advising that she had met with Neil and Gavan (the Manager, Western Region), and the review and signing will receive urgent attention, with the aim of having it signed before the March meeting.

After the meeting, Lyndon Ray advised that Tim Hellsten (Coordinator Projects) had provided the following update on the Port Structure Plan:

"It was adopted by Council late last year after a number of changes in response to submissions particularly relating to the chemical precinct (where a policy approach to regulating chemical storage around a precinct centred on the Terminals site rather than a zone change which would have removed third party rights) and manipulating precinct boundaries closer to that of the draft PLUS. There was further strengthening of the directions around peripheral activities around the Port to reinforce the protection of port and related industries and a direction to retain the Industrial 2 zone on the Ford site. More details on the exact changes can be viewed in the Council minutes on councils web site for 23rd October 2007. The adopted Structure Plan is also to be found on Council's web site. We hope to begin the process of preparing a planning scheme amendment to introduce the directions of the Structure Plan into the Planning Scheme in the first half of 2008."