TGCCC Adopted Minutes 14 April 2008

Terminals TGCCC

(Terminals Geelong Community Consultative Committee)

Draft Minutes of the Meeting

Held in the Meeting Room, Corio Library, Norlane

Monday 14^th April 2008

Present:

Suz Kelly-Turner Chair

Charmaine Granger Minute Taker

Community Representative	Ralph Taylor Bill Aitken Greg Postuma Joe Cicero
CFA	Bob Smith Ian Beswicke
City of Greater Geelong	Lynden Ray
Terminals Pty Ltd	George Horman Gary O'Sullivan Carlo Fasolino
EPA	Neil McKenzie
Geelong Grammar	Jon Apted
Work Safe	Geoff Cooke

Apologies:

Chair	Robin Saunders
Community Representative	Catherine Jones Peter Linaker
Friends of Port Lillias and Corio Bay	Pam Edwards

ITEM 1	Welcome by Chair
Suz	Welcomed everyone.
ITEM 2	Apologies, confirmation of Draft Agenda
	Apologies were received from Robin Saunders, Pam Edwards, Catherine Jones and Peter Linaker.
Suz	Asked for confirmation of the Draft Agenda.
ITEM 3	Confirmation on the Draft Minutes of the meeting 3rd March, 2008. Adopted as true records of the meeting without change.
ITEM 4 Action Item 25/3	Work Safe to clarify why data described in safety case (namely the 650m VCM/730m Butadiene hazard range for serious injury in the event of a fireball) seemed to differ from the VCAT data.
Geoff Cooke	Stated the 650/730 distance were presented to the TGCCC in August 2007 and are hazard ranges in metres for "Serious Injury" from a fireball (BLEVE) of a 75% full VCM and butadiene sphere respectively. These values are taken from the safety case that defines "Serious Injury" as a thermal radiation level of 12.5 kW/m2. The VCAT data for a 75% full butadiene sphere BLEVE is taken from the VCAT Quest submission report (e.g. table 6.2, page 22 of Rev B, 14/4/05) which presents hazard ranges of 830 and 1000 metres to third and second degree burns respectively. In conclusion both assessments are appropriate for their purpose and the slight difference in hazard distances is due to the different impact criteria applied in each case.
ITEM 5	EIP sign off
Neil	Stated that thanks to the work the Committee and himself did at the last meeting the EIP has now been signed off. Carlo has a signed copy of the EIP now.
Carlo	Stated that an amended EIP will be on the web site shortly
Bill	Enquired as to when this expires?
Neil	Stated end of this year.
ITEM 6	Business Arising from Minutes
Action Item 30/1	Improvement Action Report on the 2006-2008 EIP.
Carlo	Informed the committee he would present this as part of Terminals reports.
Action Item 31/1	Update EIP with wording agreed at TGCCC March meeting, and submit to EPA.
Carlo	Completed.
Action Item 31/2	Arrange for EPA approval of the EIP, and advise Committee.
Neil	Completed.
Action Item 31/3	Post approved EIP to TGCCC web site.
Carlo	Completed.
Action Item 31/4	Investigate water reuse options for water used by Terminals to test sphere.
Gary	Stated that COGG were able to reuse some of the test sphere water on reserves etc. Plans have also been made to hold storm water in sealed bunds, and contact COGG who will come and take the water.
Action Item 31/5	Advise date on which Port Plan Planning Scheme Amendment will go on exhibition.
Steve	Stated that this had been officially reported back to Robin. (In fact, the IAR updated after the March meeting states "Steve advised on 7/3/08 that the proposed amendment that further liaison with Government is needed, and progress towards exhibition not expected until after mid 2008.")
Action Item 31/6	Report the number of hours that the combustor ran in 2007.
Gary	Informed the committee that the combustor ran 237 hours.
Carlo	Stated that in the beginning the combustor needed to be run extra time.
Gary	Stated that the combustor is now running less time.
George	Stated that only in the last couple of months had the combustor being running at full capacity.
Carlo	Stated that when ships come in there was a need to run combustor to burn excess nitrogen. Recently burnt1 tonne of nitrogen in 6 hours, but are getting on top of nitrogen issue now.
Joe	Requested what Terminals do with the wharf line at the end of shipment?
Gary	Wharf line is hot gassed by ship then remaining vapour burnt in combustor
Suz	Stated that Terminals have kept the committee informed and up to date with this information.
ITEM 7	Emergency Communication
George	Stated that a person has been interviewed, and will be looking at Terminals Emergency Plan. A hand out - Emergency Communication Terms of Reference was distributed, and covered the aim, need to define and tasks. The CFA have had a look at this.
George	Asked why hadn't the CFA terms of reference presented by Sharon been on back of this?
Carlo	Stated that they were EPA's and basically asked to set up a consultative committee and felt they were past that point and had put together the Terms of Reference.
George	Stated that the Consultant will look at Terminals Emergency Plan. A work shop will be held and take over a meeting night. After this process, the consultant will give some recommendations, which will come back to this committee. A draft report to Carlo first.
Neil	Does this presuppose that there is nothing existing at the moment?
George	Stated no - this is going beyond legislation. This is checking adequacy. Also testing what is done at Terminals compared to what others are doing.
Bill	Enquired if there was any information coming out of Maribyrnong incident?
Neil	Stated that this was a Chlorine chemical storage incident which resulted in emergency services calling a meeting. Out of that the Office of Emergency Services Commissioner compiled a report. The report went further - advice was given to shut doors, windows etc. More information is on the web site - www.oesc.vic.gov.au - Report into West Point Fire West Footscray 22nd December 2007. Second aspect - An emergency telephone communication system should be made available to communities and the government will pay for this.
Suz	Referred to a newspaper article from the Footscray Star - "SOS win for residents". Not sure if this has gone through parliament yet.
Bill	Stated that there is a local picture and bigger picture. Younger people use sms, perhaps modern technology should be put in place. Terminal will have problems grading incidents.
George	State that Terminals will not be doing this. This exercise is to see what Terminals can do. Phone trees do not prevent incidents from happening. More interested in pre-incident.
Carlo	Stated that an emergency phone system won't give ongoing information. Just when an incident first occurs, advising to keep inside etc. A brief warning only would be communicated.
George	Not sure how utilised elsewhere. Don't confuse phone trees with what Terminals are doing. Can the consultant come down to the next meeting to have a few words and then organise a work shop at the next meeting? The consultant would tell us about what it is he is going to do.
Joe	Queried if Terminals is going to consider alternative routes? Are they jumping ahead of what we are doing?
George	Stated what Terminals are doing now is not perfect, but they want to improve.
Neil	Stated that what Terminals is doing is not about compliance as what they do meets regulatory requirements, but they can see some things that can be improved.
Jon	Stated that Emergency phone trees, etc are for during. Terminals are focusing on before.
George	Stated he doesn't see much different happening in the during. Hopes something meaningful comes out of this.
Suz	5 minute break.
ITEM 8	Reports from Terminals, EPA, Work Cover, CFA, City of Greater Geelong
Terminals - Carlo	Improvement Action Report was presented - updated April 2008. Status report about how Terminals are going against the EIP. Will be attached to minutes.
Action	George to follow up Shell / Terminals regarding clean up notice.
Gary	Presented the Terminals Report - Feb and March 2008 March was very hectic nearly 20,000 tonnes. Transport VCM trucks have come down considerably in March compared to February. Sphere 2100 maintenance completed.
Suz	Enquired as to what the sphere contained?
Gary	Stated it contained VCM. Combustor ran for 29 hours
EPA Neil	Bitumen Works approval - works were 90% complete. Minor things only to be done. George -Don't believe need to amend licence to accept bitumen but will look into it. Terminals have invited new manager out to the site.
Work Safe Geoff	Work Safe Field Inspector has conducted a carcinogen audit in March 2008 and a follow-up visit in April 2008. A matter relating to the risk of a handling injury during the operation of an isolation valve was brought to Terminals attention which they have satisfactorily addressed.
Action	Report on WorkSafe carcinogen audit.
Bill	Enquired as to what time frame Terminals have been given in regard to asbestos?
Geoff	Will check up on this, as long as it is intact, doesn't believe any timeline.
Gary	Minimal asbestos still remaining in gaskets, which are sealed. Change room roof, which is sealed, also a small amount in lino and around the seal in fireproof safe.
CFA Bob	No report.
COGG Steve	No report.
ITEM 9	Other business
Ralph	Enquired about the information in Geelong Advertiser, regarding the impending closure of Brinton and questioned if it will have an impact on Butadiene usage?
George	Possibly.
Suz	Enquired as to what do we want to do about a community meeting to discuss an early warning system - telephone tree? To be left until June meeting.
ITEM 10	Date and draft agenda for next meeting: 12th May,2008
Suz	Apology from Charmaine Granger for this meeting.
George	Extended a thank you to Suz for chairing the meeting.
Suz	Declared meeting closed at 7.54pm
	The next meeting will take place on Monday 12th May, 2008 in the Meeting Room of Corio Library, Cox Road, Norlane at 6.00 for 6.30pm